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Event planning without the chaos? Yes please. 🙌

Ever been stuck at the front desk of an event fighting through a list of names while the line stretches down the hallway?

I have.

And it’s not just frustrating, it’s time you shouldn’t have to spend.

That’s why I love seeing what happens when teams stop doing things the hard way.

This week, we’re sharing how one of our clients used smart systems to cut through the chaos, save time, and focus on what really matters; creating an experience their attendees won’t forget.

Let’s dive into the tools and automations that make that possible.

Mike (CEO & Founder)

Read time: 9 minutes

We’ve Saved Our Clients 100’s of Hours

One of our larger clients, hosting a multi-day corporate conference, saved days of manual effort by using our RSVP system and Event App. Instead of manually chasing 500+ guests, the system handled invites, reminders, and confirmations.

On-site, QR codes cut down check-in from 3 minutes per person to under 30 seconds. Their team could focus on creating a better experience instead of being stuck behind a laptop, ticking off names.

Keep reading to see what automation tools and features you can use to get similar results.

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In case you missed it!

Before exploring our latest blog, be sure to have a look at last month's newsletter to stay up-to-date with the latest knowledge and tools to elevate your event game.

Top Automation Tools and Features to Save Time 💪 

Event planning can be overwhelming, especially when there are countless tasks demanding your attention. This is where automation comes in.

Automation can help you streamline tasks, saving you hours of time and helping you focus on creating an unforgettable event for your attendees.

Below, we look at the top automation tools and features to save you time at your next event.

Smart RSVP systems

Smart RSVP systems automate the entire process, from sending invites and confirmations to chasing down non-responders. RSVP automation systems can also deal with cancellations and updates, freeing up time for follow-up emails and managing spreadsheets.

Branded event apps

Branded event apps keep attendees updated in real-time, automatically notifying them of agenda changes, speaker updates, and session information. This reduces the need for last-minute emails or printed materials that can be time-consuming.

Live reporting dashboards

Live dashboards can give you insights into event performance, allowing you to track registrations, attendance, and session popularity in real-time. This allows you to make faster decisions as the event unfolds.

On-site check-in automation

On-site check-ins offer quick and efficient QR code scanning and instant badge printing. This reduces long queues and speeds up the check-in process, helping to improve the attendee experience.

Automated reporting

Automated reporting takes the stress out of post-event data collection. You can schedule reports to be sent at specific times and include key metrics like attendance and engagement.

More On This
Read time: 5 minutes

Highlights from the Flock Frontlines

May was nothing short of a whirlwind for the Flock team! We spread our wings across the globe, connecting, collaborating, and showcasing our eventing magic.

From the aisles of Africa Travel Indaba to Agentforce Frankfurt and Brussels, and more, we were right in the thick of it, providing mobile apps and onsite registration assistance.

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